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Terms of Use

Terms for using InvoQuill, including what the subscription covers, storage on your device, recording a conversation, payment-link limits and your responsibilities.

Last updated 29 September 2026 Canonical URL: invoquill.com/terms

1. Provider details

These Terms of Use (“Terms”) are between you and InvoQuill, the trading identity of the UK sole-trader publisher of the app (“InvoQuill”, “we”, “us” or “our”).

  • ProviderInvoQuill
  • Postal correspondence addressInvoQuill
    124 City Road
    London
    EC1V 2NX
    United Kingdom
  • Supportsupport@invoquill.com

These Terms are governed by the laws of England and Wales. If you are a consumer, this does not deprive you of mandatory protections or the right to use courts available under the law where you live.

2. Accepting these Terms

By downloading, accessing or using InvoQuill, you agree to these Terms. If you use InvoQuill for a business or organisation, you confirm that you have authority to act for it.

Your download and any purchase through your Apple Account are also subject to Apple’s applicable App Store, media-services and subscription terms and the Apple Standard Licensed Application End User License Agreement. If these Terms conflict with mandatory Apple terms, those Apple terms apply to the extent of the conflict.

Do not use InvoQuill if you do not agree to these Terms.

3. What InvoQuill provides

InvoQuill stores business records on your device and helps you prepare quotations, estimates, invoices, expenses, jobs, mileage, payments, reports and exports. It can also help with PDFs, payment links, private iCloud sync, backups, Calendar export, Siri and Shortcuts, widgets and Apple Watch views. It can record a conversation on a job and write down what was said, read a bank statement you supply as a file or a photograph, and read a quotation you supply as a PDF.

InvoQuill does not provide accountancy, tax, legal, employment, safety or other regulated professional advice. It does not replace an accountant, tax adviser, lawyer, regulator, certification system or a business’s own record-keeping and approval controls.

4. Your workspace and content

You control the information you enter, import, photograph, scan, record or create in InvoQuill (“Your Content”). You are responsible for:

  • having a lawful reason and any necessary permission to use personal, financial, tax, photo, location or confidential information;
  • checking customer, supplier, bank, tax, payment, job, mileage and contact details before relying on or sharing them;
  • reviewing every draft, generated description, transcription and written-up note, Siri or Shortcuts result, calculation, report, PDF, payment link and export;
  • retaining records for the period and in the form required for your business; and
  • keeping devices, Apple Accounts, passcodes, links, exports and backup passphrases secure.

You must not use the app to infringe another person’s rights, break the law, misrepresent a transaction, distribute malicious material or gain unauthorised access to a device, account, service or data.

InvoQuill, its interface, documentation, branding and original content are protected by applicable intellectual-property laws. Your licence to install and use the app is the limited, non-transferable licence described by Apple’s Standard EULA. You retain ownership of Your Content and grant only the permissions needed for the app and any service or person you choose to share it with.

5. Documents, numbering, tax and compliance

Issuing a document assigns its final number and saves a permanent version for your business history. You must confirm that the business identity, customer, document type, dates, currency, tax treatment, line items, totals, payment details, terms and legal wording are correct before issuing or sending it.

Tax rules, rates, filing duties, invoice requirements and retention periods can change and can depend on facts the app cannot know. Regional defaults and calculations are aids, not a compliance guarantee. You remain responsible for obtaining current professional advice and meeting all legal, tax, accounting, consumer, employment, licensing and industry requirements.

The app can produce an e-invoicing XML file from an issued invoice. It follows the UBL 2.1 structure but is not certified or validated against UBL, EN 16931, PEPPOL or XRechnung, so you must not present it as a compliant e-invoice where one is required.

InvoQuill does not currently submit tax returns, VAT returns, CIS returns or other regulatory filings on your behalf.

6. Subscription and StoreKit billing

InvoQuill Pro is a monthly auto-renewable subscription sold through Apple’s StoreKit and tied to the purchasing Apple Account. Access follows the account that bought it, so an entitlement passed on through Family Sharing does not unlock it. You can open every part of the app without a subscription, and nothing is locked at the front door. A price appears only at the moment you ask the app to do one of the things the subscription pays for.

The subscription covers:

  • issuing a numbered business document, including a receipt for a payment;
  • sending or printing an issued document by any route — print, email, Messages, the share sheet or an accounting export;
  • printing a report you have read on screen or saving it as a file, and every file export — all six of the formats the app writes;
  • creating a backup, including the automatic scheduled one;
  • recording what was said on a job, whether the phone writes the words down or you type them yourself;
  • arrival alerts;
  • letting a repeating invoice issue itself instead of waiting as a draft for you to check; and
  • the Home Screen and Lock Screen widgets and the Apple Watch figures.

You do not need a subscription to set the business up and run it on screen. Customers, jobs, expenses, your price list, drafts and mileage are free to keep, with no time limit and nothing to buy first, and private iCloud sync between your own devices costs nothing extra. You can read your reports and figures on screen as a full preview, record that a customer has paid you, and restore a backup you already have. A repeating invoice still produces its draft for you to look over, and you are still told when an invoice is overdue.

The InvoQuill mark. Until a subscription is running — and your free trial counts, from the moment it starts — every PDF the app produces carries a repeated “Created with InvoQuill” mark across each page: issued documents, drafts, design previews and reports alike. The mark is drawn by the app and cannot be removed by editing a template. A PDF is produced afresh each time it is opened, so once a subscription is running the mark goes from every document, old and new, and it returns on all of them if one ends.

The app displays the real local price and any introductory offer returned by the App Store for your region and Apple Account. A free trial is offered only when Apple says that account is eligible. Apple shows the exact price, billing period, trial conversion and renewal terms before purchase.

Payment is charged to your Apple Account. The subscription renews automatically until cancelled through Apple. You can use Manage Subscription in the app or Apple’s subscription settings to review or cancel it. Cancelling stops a future renewal but does not normally reverse the current paid period. Apple processes charges, purchase verification, cancellation, billing retries, revoked access and refund requests under Apple’s rules. InvoQuill does not process them.

An expired or revoked subscription does not delete Your Content. Every record stays, and an issued document can still be opened and read on the device. Saving or sending a copy of one, and creating a new backup, need an active subscription; restoring from a backup you already have does not. Widgets and the Apple Watch stop showing figures rather than leaving yesterday’s totals on a Lock Screen or a wrist, and you are still told when an invoice is overdue. You need an active subscription to issue more numbered documents. Restore Purchases asks Apple to check the subscription for the Apple Account signed in on the device.

Your statutory rights remain unaffected. Refunds, withdrawal rights, price changes and billing disputes are handled under applicable law and Apple’s purchase and refund processes.

8. Local storage, iCloud, backups and deletion

Your working records are stored on your device. If iCloud sync is available for your Apple Account, Apple can keep a matching copy in that account’s private CloudKit database. InvoQuill does not run its own server that holds the workspace, and support cannot retrieve the private database for you.

iCloud sync is not a backup. Sync, imports, offline edits, Apple Account changes and using several devices can cause delays or conflicts. In particular, two offline devices can choose the same next document number before they sync. The app can flag a duplicate for review, but it cannot guarantee one unique number across every device while they are all offline.

Use the app’s backup and export features, verify that files can be opened and store copies according to your obligations. Optional encrypted backups use a passphrase that InvoQuill does not know and cannot recover. Losing it can make those backups permanently unusable.

A conversation recording is handled differently from everything else in this section. The sound file stays on the device that made it: it is not copied to iCloud, and it is kept out of your device backup and out of the app’s own backup files, so only the written words and the note reach your other devices. Each recording deletes itself after a period you choose, and deleting a conversation deletes its recording with it.

Deleting your working records does not delete separate PDFs, emails, Calendar events, files, recipient copies or old backup archives. Deleting the app does not necessarily delete private iCloud records. Follow the in-app deletion flow, allow synchronisation to complete and separately remove exported copies when appropriate.

9. Location, photos, permissions and background operation

Location, Motion & Fitness, Camera, Photos, Calendar, Microphone, Speech Recognition and notifications are optional system permissions. The microphone and speech recognition are asked for the first time you start a recording. Features that depend on a denied or withdrawn permission will be limited or unavailable. Contact import uses Apple’s system picker and receives only the contact you select.

A trip that you start can continue in the background or while the phone is locked. Smart Mileage can use background location and motion after you enable it and check in to eligible work. Arrival alerts, if you switch them on, use background location to notice when you reach an address where you have work booked, so the app can offer to record the time you arrived; the app offers and you decide, and nothing is recorded unless you choose it. Apple controls background execution. Force quitting, low power, lost signal, system restrictions or changed permissions can interrupt capture. InvoQuill does not guarantee that a route, address, distance, duration, photo coordinate, check-in or check-out will always be recorded. You must review and correct the resulting record.

Photos and imported files can contain personal or confidential information, including hidden details such as dates and locations. You are responsible for obtaining consent and deciding whether a photo’s date, coordinates, address or other evidence should appear in a report shared with someone else.

10. Recording a conversation on a job

“What was said” records a conversation on a job, writes the words down on the device as they are spoken, and then writes the conversation up as a note. The words are written down by iOS on the device itself and the note is written by Apple’s on-device intelligence, so nothing is sent away to be processed. The written words and the note reach your other devices through your own iCloud; the recording itself does not.

Recording another person is your responsibility. The law on recording a conversation, and on telling the other person that it is being recorded, differs from place to place and can depend on where each person is. You are responsible for having a lawful reason to record, for obtaining any consent and giving any notice required of you, and for what you then do with the recording, the words and the note. InvoQuill does not ask on your behalf and cannot tell whether you have asked.

Writing speech down needs iOS 26 or later on a device whose hardware supports it, and the written-up note additionally needs Apple Intelligence to be supported by the device and switched on. Where a device cannot listen, you can type what was said instead, and the record, the job and the report work in the same way. Where it can listen but cannot write the note, every word is still captured and you write the note yourself.

What the app writes down is a machine transcription, and what it writes up is a summary of that transcription. Both can be wrong. Where the app stops hearing — a call arrives, a headset is pulled out — it marks the gap and how long it lasted rather than closing it quietly. Recording does not continue in the background: the app holds the screen awake while it listens, and leaving that screen stops the recording and keeps what was heard up to that point. Read the note and correct it before it goes anywhere near a customer. A transcription is a record of what the device heard, not a binding record of what was agreed.

A recording started on your Apple Watch is passed to the paired iPhone over Apple’s own link, and the watch keeps its copy until the phone has it. The iPhone writes the conversation up the next time you open the app.

You choose how long a recording is kept, from a week to for good, and the app deletes it when that time is up; the written words and the note stay. Changing that setting applies to the recordings you already have. Nothing from a conversation reaches a customer’s report until you have read it and chosen what the report may carry: the note, the figures, or the whole conversation word for word.

11. Mail, Files, Calendar, Siri, Shortcuts, Widget and Watch

These are user-directed Apple system integrations:

  • Mail, Files and the share sheet send content only after you choose where it should go and confirm the system action;
  • Calendar export is one way: it does not turn an edit made in Calendar into an edit to the original InvoQuill job. If you switch on What’s on today and grant full Calendar access, the app also reads the day’s events on the device, to show your day in the app and to count them on the morning reminder; that reading never changes anything in Calendar;
  • Apple Intelligence can help with requests, wording and categories on supported devices, but you must review every suggestion before using it;
  • Siri and InvoQuill shortcuts can prepare or open work, and can record your own working facts — a cost, a start time, a finish time, or a trip you have already driven — once the device is unlocked. Starting or finishing work by voice writes that time on to a job without opening the app. Asking for a new invoice opens the draft on screen, so you see every figure before it becomes a real document. No voice action issues or sends a document, records a payment from a customer, or begins location recording; and
  • widgets, Apple Watch, Spotlight, notifications and live activities can show limited workspace information on your devices. The Apple Watch app shows figures copied from the paired iPhone — what is outstanding, what is overdue and what you have been paid this year — and can start a recording on a job. App Lock hides business details from these quick views, including the ones on your wrist, but is not a substitute for securing the Apple device and account.

Apple and any app, service or person you share with handle their copy under their own terms. Check the content before you share it or show it in a widget, notification, Watch view or other quick view.

12. Availability and changes

InvoQuill depends on the device, iOS, the App Store, iCloud, StoreKit and other Apple services. Features can be unavailable, delayed, interrupted or changed because of connectivity, permissions, system updates or the availability of another service. We do not promise uninterrupted or error-free operation.

We may update the app and these Terms to reflect new features, security, technical limits, law or App Store requirements. Updated Terms will be posted at invoquill.com/terms with a new “Last updated” date. Material changes take effect when stated in the notice, subject to any notice period required by law.

13. Disclaimers and liability

InvoQuill is provided as a tool that requires human review. It does not warrant that a generated document, tax result, reminder, route, evidence item, transcription, written-up note, payment link, report, export or suggested action is complete, accurate, legally sufficient, accepted by a recipient or suitable for a particular purpose.

To the fullest extent permitted by law, InvoQuill is not responsible for indirect or consequential loss caused by relying on an unreviewed output, loss of access to a device or Apple Account, a third-party service, or a backup passphrase that cannot be recovered. Nothing in these Terms excludes or limits liability for fraud, fraudulent misrepresentation, death or personal injury caused by negligence, or any liability or statutory right that cannot lawfully be excluded or limited.

14. Suspension and ending use

You can stop using the app and cancel the subscription through Apple. Before deleting the app, export or back up anything you must retain and use the in-app controls if you also want to delete a synced workspace.

We may discontinue or materially change the app where reasonably necessary for security, legal, technical or commercial reasons. Where practical, we will give reasonable notice through the app, website or App Store listing. Apple controls subscription billing and any resulting refund rights. Discontinuation does not remove statutory rights or transfer responsibility for copies you exported or shared.

15. Contact and related documents